Available
The virtual office: your whole business on one screen
Instead of a menu, a scene: open Pilotiko and you see your rooms, your people, your AI agents and what needs your attention.
The virtual office is available in Pilotiko. Each department is a room drawn for its trade, and every employee and AI agent has a desk in it. Urgent items show up in place in red or orange, and each room displays 2 or 3 key figures calculated from your real data, never made up.
In short
- Status: available. The office is Pilotiko's home screen.
- A catalogue of 23 rooms; your trade template picks about ten, and you adjust.
- Three states only: Urgent (red), Watch (orange), All good (green).
- An executive view compares 7, 30 or 90 days with the previous period.
What does the virtual office look like?
Like a floor plan seen from above, in perspective. Each room has a sign with its name, status and number of tasks to pick up, and you can see the desks of people and AI agents.
Click a room to zoom in and open its panel: who is there, urgent items, the zone's tasks. Click a person to open their card: current task, what comes next, and a button to hand something to someone. A red dot on a person counts actions only they can take, up to 9; the reception mail tray counts requests to handle, up to 99; a room's notice board shows up to 4 unassigned tasks.
The 3D scene loads after the page. If the browser cannot draw it, a server-rendered SVG version takes over, with a keyboard-friendly text equivalent. On a phone, a list view shows the same zones, urgent items and cards.
Which rooms can the office contain?
The catalogue holds 23 rooms: reception, accounting, management, marketing, human resources, sales, support, call dispatch, workshop, vans and fleet, quotes, loading docks, warehouse, delivery planning, development, subscriptions, engagements, clients, administration, server room, legal, meeting room and break area. An office holds up to 24 rooms, laid out without overlap, and rooms grow with headcount.
The owner picks a template, then ticks or unticks rooms, and the office redraws at once. Marketing is always present. The Legal room is decoration only: it gives no legal advice.
| Template | Starting rooms | Typical room and its key figures |
|---|---|---|
| Home services | 9, plus Marketing | Call dispatch: today's bookings, callbacks due, technicians working |
| Logistics and distribution | 10, plus Marketing | Docks: orders to ship, shipments in progress, open returns |
| Professional services | 8, plus Marketing | Engagements: tasks in progress, blocked, done in 7 days |
| Subscription software | 10, Marketing included | Development: open bugs, tasks in progress, done in 7 days |
How do urgent items show up?
Each room has only three states: red for Urgent, orange for Watch, green for All good. A dashboard is meant to put the indicators managers need in front of them so they can decide quickly; the office goes one step further by placing each indicator in the room it belongs to.
The Handle now list is sorted by severity. A manager sees, zone by zone, overdue tasks, blocked tasks and agent actions to approve. An employee sees only what concerns them. When a room has nothing to report, its counter says so in words instead of showing a fake result.
What does the executive view show?
The executive view, for managers only, sums up the business over 7, 30 or 90 days (30 by default) and compares each indicator with the previous period of the same length: money collected, services completed, services upcoming, observed spend, new customers and leads. A source that has never been fed shows a note, not a zero. Amounts are visible only with finance rights.
An Attention section gathers actions prepared by AI agents that are waiting for your approval, campaigns to approve, budget overruns and failed steps. Period-by-period figures live in reports.
Who sees what in the office?
The owner sees everything and assembles the office. A manager sees the same scene, delegates, approves and places members in zones. An employee sees their own zone, and the camera opens on their desk. A zone closed to them shows a padlock: no restricted data is sent to the browser, which a test on the plan sent to an employee checks.
That split follows Quebec's rule that employees may access personal information only when they need it for their duties (s. 20) [1]. The Canadian Centre for Cyber Security lists access control and authorization among its baseline controls for organizations [2].
What are the office's limits?
Today's bookings come from scheduling; missed calls show at reception, and customer confirmations are being commissioned. For every capability, see the product.
- Website visits and conversions show as not connected, because Google Analytics is not linked yet.
- Observed spend covers marketing and shipping labels only; payroll, rent and subscriptions are not tracked.
- Server room stays empty until a monitoring tool is configured.
- Executive view figures: page rendering is tested, but no automated test checks every calculation yet.
Frequently asked questions
Do I need a powerful graphics card for the office?
No. The 3D scene loads after the page; if the browser cannot draw it, a server-rendered SVG scene takes over, with a keyboard-accessible text equivalent.
Can I change my office's rooms?
Yes. The owner picks a trade template, then ticks or unticks rooms, up to 24. The office redraws at once.
Does an employee see company-wide figures?
No. They see their zone and their own actions. Closed zones show a padlock and their data is never sent to the employee's browser.
Where do the room figures come from?
From your Pilotiko data: bookings, requests, tasks, orders and financial entries. A counter with no data says so in words; it never shows an invented number.
Does the office work on a phone?
Yes. On a small screen, a list view shows the same zones, urgent items and cards.
What does an orange room mean?
Watch: something is nearing a threshold without being urgent. Red flags an emergency; green means all is well.
Sources
- LégisQuébec, Act respecting the protection of personal information in the private sector (CQLR, c. P-39.1) (accessed on October 15, 2026).
- Canadian Centre for Cyber Security, Introduction to the baseline controls (accessed on October 15, 2026).
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